Cloud-Based Inventory Management Software with Integrated POS System by Besolve
Operating a modern retail, wholesale, or distribution business requires speed, accurate stock control, and seamless checkout operations. Besolve’s Inventory Management Software with POS combines high-speed counter billing with real-time stock control, supplier automation, and deep business analytics into a unified cloud solution.
Whether running a single retail store, a multi-brand outlet, or a distribution hub, our solution provides complete visibility over stock movement while keeping billing fast and error-free.
Core Features & Capabilities
1. High-Speed Point of Sale (POS) Billing
- Instant Barcode Search & Scan: Fast item lookup using built-in AJAX search by product name, item code, or mobile barcode scanning.
- Hold & Resume Carts: Hold pending customer transactions during rush hours and resume them without losing items or customer data.
- Multi-Payment Acceptance: Process cash, cards, credit balance, and UPI/QR code payments on invoices in a single transaction.
- Express Express-Pay Buttons: Complete transactions instantly using one-click automated checkout and auto-printing bill options.
- Customer Due & Previous Balance Alerts: Display current outstanding dues and past balances directly on the active POS screen before closing a sale.
2. Comprehensive Inventory & Stock Control
- Bulk Data Import: Easily import items, customer lists, supplier databases, and opening stock via CSV spreadsheets in minutes.
- Custom Barcode & Label Generation: Create, assign, and print custom barcodes for non-barcoded items, raw materials, or bundled goods.
- Multi-Unit & Category Hierarchy: Organise inventory across custom units, brands, tax groups, and tiered product categories.
- Batch & Expiry Date Management: Track perishable or time-sensitive inventory with lot numbers and automated near-expiry alerts on your dashboard.
- Decimal Quantity Support: Sell and measure products by precise fraction, weight, length, or volume (e.g., kilograms, meters, liters).
3. Sales, Purchase & Return Management
- End-to-End Invoice Automation: Generate branded sales invoices, return memos, and purchase orders with automated tax and discount adjustments.
- Supplier & Customer Due Tracking: Manage opening balances, store customer credits, and record partial or complete debt receipts.
- SMS & Digital Receipt Notifications: Send instant purchase receipts, invoice links, and due reminders directly to customer mobile numbers via integrated SMS gateways.
- Customisable Invoice Formats: Choose from multiple invoice printing templates featuring digital signatures, custom tax layouts, and terms & conditions.
4. Expense Control & Multi-Currency Support
- Operating Expense Tracking: Record daily operational expenditures, bills, and vendor payouts to maintain absolute financial control.
- Multi-Currency & Regional Formats: Process sales and calculate regional currencies seamlessly, including full support for Indian Rupee formats and international settings.
- RTL & Multi-Language Readiness: Switch system interfaces into multiple languages with complete support for Right-to-Left (RTL) displays.
5. Advanced Business Reports & Real-Time Analytics
- Profit & Loss Analytics: Track gross and net profit across customizable date ranges, per invoice, or aggregated business-wide.
- Live Stock Reports: Access stock status filtered by brand, category, low stock, or warehouse location.
- Payment Status Reports: Filter payments by creator, payment method (cash, card, UPI), customer, or supplier.
- One-Click Exporting: Export any business report to standard PDF or Excel formats for quick auditing and accounting.
6. Role-Based Security & Granular Permissions
- Custom User Roles: Define distinct access privileges for Cashiers, Store Managers, Accountants, and Administrators.
- POS-Only Access: Restrict front-line POS staff to counter sales while keeping financial reports and wholesale cost prices confidential.
- Digital Signature & Store Profile Settings: Secure invoice generation with official digital signature uploads and customized store details.
Why Choose Besolve for Your POS & Inventory Needs?
Besolve transforms traditional POS & Inventory management into an intelligent, digitised ecosystem. Built with robust technology and enterprise-grade security, our software guarantees 99.9% uptime, data privacy, and intuitive navigation.
Our Implementation Process
Deploying Besolve’s Inventory Management Software with POS follows a phased deployment methodology to ensure zero downtime, accurate data migration, and seamless adoption by counter staff.
Requirement Mapping & Architecture Setup
System Provisioning: Configure the software on your private cloud server or local infrastructure, setting up localised currency formats, time zones, and invoice templates.
Data Cleansing & Bulk Migration
Batch Import Execution: Bulk upload items with HSN/SKU codes, custom barcodes, reorder levels, and starting stock counts without manual entry errors.
Hardware & Gateway Integration
Payment Gateway Setup: Integrate dynamic QR codes, UPI links, and credit/debit card terminal protocols directly into the checkout interface.
Role-Based Access Control (RBAC) & Testing
Simulation Testing: Execute end-to-end dry runs covering offline cart holding, multi-pay transactions, purchase returns, and automated daily closing reconciliations.
Staff Training & Go-Live
Production Deployment: Shift live counter operations to the system with real-time shadow monitoring by Besolve engineers during peak hours.
Frequently Asked Questions (FAQ)
Can the POS system operate when the internet connection goes down?
How does the software handle fraction or decimal sales quantities?
Is it possible to migrate product data from spreadsheets or existing legacy software?
Can we customise receipt formats to include regional tax rules or digital signatures?
How does the system prevent cash counter fraud or unauthorised stock changes?
Can Besolve customize specific features for our unique business requirements?
The purpose of this section of the Inventory Basics Guide is to walk you through the absolute basic attributes of a pretty good inventory management system and its easy to use.
Brief Description
The objective of inventory management system is to provide uninterrupted production, sales, and/or customer-service levels at the minimum cost. The inventory management system strategy that companies use when they store a large amount of inventory because they are likely to run out of stock. Companies that use this strategy have higher costs initially, but it cuts down the number of lost sales that happen when there is not enough inventories.
The inventory management system includes the following module:
Inventory Module:
This module menu gives you quick links to various aspects of Inventory Manager related to your product list, prices, and current inventory levels.
- Reorder Stock.
- Count Stock.
- Transfer stock.
- Adjust stock.
- Add New Product.
Purchasing:
The Purchasing homepage gives you quick links to various aspects of this system manager related to placing purchase orders to your vendors, receiving.
Shipments or vendor information:
- Latest Order.
- Receive Stock.
- Pay order.
- Add New Vendor.
Sales Module:
The Sales module gives you quick links to various aspects of this system manager related to taking and processing customer orders or customer information.
- Latest Quote.
- New Order.
- Process Orders.
- Invoice Orders.
- New Customer.
Reports:
This system Manager has a variety of reports that you can use to gather, print out and share information about sales trends, payment other aspects of your business.
- Inventory Reports.
- Purchase Reports.
- Sales Reports.
Transform Your Business Today
Take your business to the next level with Besolve Inventory Management Software with POS. Boost productivity, enhance security, and deliver an unmatched digital experience to your customers.